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Chicagoland Speedway is seeking a highly organized and detail-oriented Office Coordinator. This is a seasonal, in-office position based in Joliet, IL.

As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operations, working closely with the General Manager and Director of Facility Operations.

Responsibilities:

  • Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
  • Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
  • Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned.
  • Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur.
  • Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events.
  • Manage the procurement and distribution of staff/event apparel.
  • Uphold a strict level of confidentiality.
  • Process incoming and outgoing mail/packages, shipping and receiving.
  • Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs.
  • Monitor and maintain office supply and breakroom inventory.
  • Organize office operations and procedures.
  • Other duties as assigned.

Qualifications:

  • At least 18 years of age.
  • Strong communication, interpersonal, and collaboration skills.
  • Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines.
  • Ability to remain calm and professional in high-pressure situations.
  • A proactive and solution-oriented approach to problem-solving.
  • Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules.
  • Meticulous attention to detail.
  • Reliable transportation to and from the track location.

The compensation range for this position is: 15.00-18.00

Benefits Information: For an overview of NASCAR Benefits, please navigate to: https://careers.nascar.com/benefitsandwellness/

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